University of Calgary
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Supply Chain Management
Supply Chain Management at the University of Calgary includes three primary service groups: Procurement, Distribution and Accounts Payable.
Our business unit was formerly known as Business Operations and on September 1, 2008, the unit was officially renamed Supply Chain Management since this is a term that is common in business and a standard across industry, and is more fitting for the activities of our business unit and the expertise of our staff.
Supply Chain Management News
Invoice and Purchase Order Search Tool
Use this tool to monitor Invoice and Purchase Order Payment activity
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| 0-90 Day Invoice Purchase Order Search |  |
| 90-180 Day Invoice Purchase Order Search | |
| 180-270 Day Invoice Purchase Order Search | |
Conference Announcement (Banff and Area)
The University of Calgary, Supply Chain Management Department is pleased to announce that the following Banff & area hotels, have negotiated preferred rates for Conferences, Meetings and Events:
- Banff Park Lodge;
- The Banff Centre;
- Delta Lodge at Kananaskis.
For contact information, please refer to the Preferred Supplier list.
For more information relating to the new preferred suppliers, please contact John D. Orpe, Sr. Procurement Specialist, j.orpe@ucalgary.ca
*Additional quotes are required when utilizing similar Conference, Meeting or Event services outside of preferred agreements.
Why travel when the University has the facilites to host your Conference Meeting or Event?
Click here for more information about The University of Calgary; Hotel & Conference Services and Downtown Campus availability.
Conference and Group Management Services Announcement
The University of Calgary, Supply Chain Management Department is pleased to announce an enhancement to the University Travel Management Program. UNIGLOBE Beacon Travel will now offer Conference and Group Management Services. UNIGLOBE Beacon Travel becomes your one stop shop for all your Travel Management needs.
For more information; visit the SCM Conference Management Services webpage.
iS2 Training For You
Current Expense and eProcurement training has been put on hold for the months of April and May in preparation for the new training that will roll out in June. Job aids, quick reference guides and online simulations (UPKs) continue to be available on the BAS website at www.ucalgary.ca/bas
Training on the changes to the Expense and eProcurement processes and associated system changes taking effect July 29th will be delivered beginning late June. More information on these changes and the iS² Project can be found here.
If you require assistance in completing your Expense report or eProcurement requisition, please contact:
Supply Chain Management
SCMhelp@ucalgary.ca or 403-220-5611
- For all Expense and eProcurement questions.
Information Technology Support
itsupport@ucalgary.ca or 403-220-5555 ext 2
- Provides assistance with PeopleSoft and access requests.
Research Accounting
RTAhelp@ucalgary.ca or 403-210-7900
- For information on Compliance and Eligibility requirements for Research transactions
McCrums Dedicated Line Announcement
Supply Chain Management is pleased to announce the University of Calgary and McCrum's Office Furnishings has established a dedicated email and phone number to handle all University of Calgary office furniture needs. Only University of Calgary employees will have access to the direct line and email. The contact information is:
McCrum's Office Furnishing / U of C Direct Contact:
- ucalgary@mccrums.com
- Phone #: (403) 692-1429
This information is also listed on the preferred supplier list located on the Supply Chain Management website, please click here for a complete listing of preferred suppliers with the University of Calgary.
Introduction of Hospitality and Travel Expenses Policy and Gifts, Donations and Sponsorships Policy
The University of Calgary is implementing two new policies to increase financial and administrative controls, improve efficiencies and meet Office of the Auditor General of Alberta and Tri-Council requirements as part of the Innovative Support Services (iS2) Project. These policies also serve to meet Income Tax Act requirements and Canada Revenue Agency regulations.
Both policies are posted on the University of Calgary Policies and Procedures website.
The two new policies are:
- Hospitality and Travel Expenses;
- Gifts, Donations and Sponsorships.
The new policies take effect on January 1, 2011 and apply to all sources of funding.
As well, the Travel and Expense Reimbursement Handbook has been updated on the Supply Chain Management Procedures and Handbooks webpage to reflect associated changes.
If you have questions, please refer to the Questions and Answers document and PowerPoint Presentation located on the SCM Procedures and Handbooks webpage.
Please contact Supply Chain Management at SCMHelp@ucalgary.ca or 403-220-5611 if you have any additional questions about the new policies or changes to the Travel and Expense Reimbursement Handbook.
PCard News
Apply for your PCard today!
Supply Chain Management encourages use of the university's AMEX Procurement Card (PCard) for low value, low risk purchases.
What are the benefits of PCards?
For PCard users: The PCard is easy to use, convenient and saves time. There is no need to fill out and submit a purchase requisition or fill in an expense claim.
For merchants: The PCard means instant payment. Merchants no longer have to wait for a PO to be processed, saving weeks in time before payment, thereby improving the university's service to them.
For the U of C: The PCard reduces or eliminates the handling of paper (purchase requisitions, expense claims) resulting in significant time and cost savings.
Who can get a PCard and how do they get one?
Many faculty and staff could be newly authorized PCard holders because they are already able to submit expense claims. PCards can be used for low value, low risk purchases.
An application (Card Holder Agreement)for a new PCard can be processed in 10 business days. The application/agreement for a new PCard can be dropped off, faxed or emailed to: